Position Summary

This position will oversee and manage recreational sports leagues and programs. The position will work on-site at facilities and fields during games, and practices, coordinate schedules, implement coaches and referee training, schedule referees, conduct pre-season meetings for coaches and parents and serve as the primary liaison between parents, coaches, and participants.

Position Responsibilities

1. Develop, organize, and oversee league schedules, including pre-season, practices, games, and special events.

2. Ensure all activities align with the organization’s mission of promoting fun, fair play, and skill development.

3. Schedule referees and manage league invoices, dues and other costs associated with league play.

4. Reserve facilities needed for league play.

5. Work closely with Superintendent on program administration including registration, payroll, uniforms, background checks and league metrics.

6. Coordinate equipment distribution, inventory, and maintenance.

7. Be present at sports venues during games and practices to provide supervision, resolve issues, and ensure smooth operations.

8. Enforce safety guidelines and ensure compliance with policies and procedures.

9. Act as the primary point of contact for parents, coaches, and participants.

10. Report any discrepancies or pertinent incidences to Superintendent.

11. Address concerns and questions promptly and professionally.

12. Disseminate schedules, program updates, and event details in a timely manner.

13. Recruit, train, and support volunteer coaches and referees.

14. Facilitate team assignments and provide guidance on rules and best practices.

15. Mediate disputes among participants, parents, and coaches/referees with a focus on maintaining a positive and inclusive environment.

16. Handle complaints or issues effectively, escalating as necessary to management.

Minimum Qualification Requirements

Education

Bachelor’s degree in Recreation, Sports Management, or a related field (preferred). 

Experience

Minimum of one (1) year experience in youth sports, recreation programming, or related roles. 

*An interested candidate with an equivalent combination of education and experience as listed above may be considered. 

Certificate(s) and/or License(s)

1. Possession of a valid Class “C” non-commercial driver’s license.   

Knowledge, Skills & Abilities

• Strong organizational skills with the ability to multitask and prioritize. 

• Excellent interpersonal and communication skills. 

• Ability to work evenings and weekends as needed. 

• Knowledge of sports rules, regulations, and best practices. 

• CPR and First Aid certification (or willingness to obtain upon hire). 

Miscellaneous Position Information

Working Conditions & Physical Requirements

This role is primarily sedentary in nature but may involve occasional strenuous effort, such as handling moderately heavy boxes, tools, equipment, or other materials; walking or climbing over uneven surfaces; and sitting/standing in fixed position for extended periods of time. Must be able to lift 50 pounds unassisted on a regular basis.  General conditions involve working at a computer, using telephonic equipment, and interfacing regularly with internal and/or external stakeholders. 

Work is normally performed Monday through Friday during normal business hours. However, it may require alternate work hours 24 hours a day, seven (7) days a week.  Must be able to work a flexible schedule including days, nights, weekends, and holidays as required. 

Individuals appointed or promoted to a position in this class will be required to serve a probationary period of six (6) months.  Performance will be carefully evaluated during the probationary period. Continuation in this class will be contingent upon successful completion of the probationary period. 

Conditions of Employment

1. Prior to appointment, employees are subject to pre-employment medical history review and drug testing, extensive background investigation (which may require CJIS and NCIS clearance), including but not limited to reference checking, and driving history, and an evaluation of training or experience.